Capture issues early. Improve safety. Stay compliant.
Overview
Most RPAS incidents don’t come out of nowhere.
There are always early indicators:
- Near misses
- Minor defects
- Unsafe practices
- Environmental risks
If these aren’t captured and acted on, they turn into incidents.
A structured safety and occurrence reporting system ensures:
- Issues are reported
- Risks are understood
- Actions are taken
- Compliance is maintained
Uncrewed Approvals designs reporting systems aligned with Civil Aviation Safety Authority requirements and Australian Transport Safety Bureau reporting obligations — while remaining simple enough to actually use.
What This Service Does
We build systems that allow your operation to:
- Capture hazards, incidents, and near misses
- Classify and assess events consistently
- Investigate causes properly
- Implement corrective actions
- Track trends and improve performance
This is not just compliance.
It’s how you actively manage safety.
What’s Included
Occurrence Reporting System Design
A clear, usable system for reporting events.
Includes:
- Incident and hazard reporting processes
- Simple reporting forms and workflows
- Clear definitions of what must be reported
- Integration into daily operations
If the system is too complex, it won’t be used. We keep it practical.
Event Classification Framework
Not all events are equal — classification matters.
Includes:
- Categorisation of incidents, hazards, and near misses
- Severity and consequence levels
- Identification of reportable vs non-reportable events
- Alignment with regulatory expectations
Regulatory Reporting Alignment
Ensure compliance with reporting obligations.
Includes:
- Identification of reportable occurrences
- Integration with Australian Transport Safety Bureau requirements
- Guidance on when and how to report
- Alignment with CASA expectations
Avoid under-reporting (risk) and over-reporting (inefficiency).
Investigation & Root Cause Analysis
Go beyond symptoms — identify causes.
Includes:
- Structured investigation processes
- Root cause analysis methods
- Identification of contributing factors
- Development of corrective actions
Corrective Action Management
Ensure issues are actually resolved.
Includes:
- Tracking of corrective actions
- Assignment of responsibilities
- Verification of effectiveness
- Closure processes
Safety Data & Trend Monitoring
Turn data into insight.
Includes:
- Identification of recurring issues
- Trend analysis across operations
- Risk pattern identification
- Input into safety and management decisions
Integration with Safety Management Systems (SMS)
Connect reporting to your broader safety framework.
Includes:
- Integration with hazard identification processes
- Linkage to risk management systems
- Support for safety performance monitoring
- Alignment with continuous improvement processes
How This Works
We tailor systems to your operation.
System Setup
- Design and implementation of reporting framework
- Creation of templates and workflows
- Integration with existing documentation
System Upgrade
- Review and improvement of existing systems
- Simplification and alignment
- Removal of gaps and inconsistencies
Ongoing Support
- Continuous improvement of reporting systems
- Review of reporting trends
- Advisory support for complex occurrences
Who This Is For
- ReOC holders establishing safety systems
- Operators with limited or inconsistent reporting
- Organisations scaling operations
- CRPs responsible for safety oversight
- Enterprise RPAS programs requiring structured systems
Why It Matters
Without a reporting system:
- Hazards go unnoticed
- Incidents repeat
- Root causes are never addressed
- Compliance risks increase
With a structured system:
- Issues are identified early
- Safety improves over time
- Compliance is maintained
- Decisions are based on real data
Why Uncrewed Approvals
- Deep understanding of RPAS safety and compliance requirements
- Experience across a wide range of operations
- Practical systems that operators actually use
- Alignment with regulatory and real-world expectations
We don’t build complex systems that sit unused.
We build systems that improve your operation.
Get Started
If your operation:
- Doesn’t have a structured reporting system
- Relies on informal processes
- Isn’t capturing safety data effectively
We can help.
→ Contact Uncrewed Approvals to design your reporting system
→ Improve safety and maintain compliance
