Maintain a complete, defensible record of your operation
Overview
In RPAS operations, compliance isn’t proven by what you say.
It’s proven by what you can show.
Most operators run into problems because:
- Records are incomplete
- Data is stored in multiple places
- Evidence can’t be produced when needed
- Systems rely on individuals, not structure
When an audit or incident occurs, this becomes critical.
Uncrewed Approvals provides structured record keeping and evidence management systems aligned with Civil Aviation Safety Authority requirements — ensuring your operation is fully traceable and defensible.
What This Service Does
We build systems that allow you to:
- Capture all required operational records
- Store and organise information properly
- Retrieve evidence quickly when required
- Demonstrate compliance at any time
If it’s not recorded, it didn’t happen.
What’s Included
Record Keeping Framework Design
A structured system for managing all operational records.
Includes:
- Identification of required record types
- Defined storage structure
- Standardised formats and templates
- Alignment with your operations and approvals
Flight & Operational Records
Capture what actually happens in your operation.
Includes:
- Flight logs and mission records
- Operational details (location, time, purpose)
- Pilot and crew identification
- Aircraft used and configuration
Risk Assessment & Approval Records
Maintain evidence of decision-making.
Includes:
- Pre-flight risk assessments
- Operational approvals and authorisations
- Supporting documentation for complex operations
- Record of conditions and controls applied
Training & Competency Records
Demonstrate personnel capability.
Includes:
- Qualification and certification records
- Training completion and currency
- Competency assessments
- Recurrent training evidence
Maintenance & Asset Records
Ensure aircraft compliance is documented.
Includes:
- Maintenance logs
- Defect and rectification records
- Battery tracking and lifecycle records
- Firmware and configuration history
Incident & Safety Records
Capture and retain safety-related information.
Includes:
- Incident and hazard reports
- Investigation outcomes
- Corrective actions
- Reporting records aligned with Australian Transport Safety Bureau requirements
Data Retention & Storage Systems
Ensure records are stored securely and remain accessible.
Includes:
- Digital record storage structures
- Access control and permissions
- Backup and data protection strategies
- Retention policies aligned with requirements
Evidence Retrieval & Audit Readiness
Be ready to produce evidence when required.
Includes:
- Structured filing systems
- Rapid retrieval processes
- Preparation for audits and reviews
- Verification of record completeness
When CASA or a client asks — you can respond immediately.
How This Works
We tailor record systems to your operation.
System Setup
- Development of full record keeping framework
- Creation of templates and storage structures
- Integration with existing systems
System Upgrade
- Review of existing records and processes
- Identification of gaps and inconsistencies
- Alignment with regulatory and operational requirements
Ongoing Support
- Continuous improvement of record systems
- Advisory support for audits and incidents
- Integration with compliance and safety systems
Who This Is For
- ReOC holders requiring structured record systems
- Operators preparing for audits
- CRPs responsible for compliance oversight
- Organisations scaling operations
- Enterprise RPAS programs managing large datasets
Why It Matters
Without structured record keeping:
- Compliance cannot be demonstrated
- Audit findings increase
- Incidents are harder to investigate
- Operational decisions cannot be justified
With proper systems:
- Evidence is complete and accessible
- Audits become predictable
- Decisions are defensible
- Operations are traceable
Why Uncrewed Approvals
- Deep understanding of compliance evidence requirements
- Experience across a wide range of RPAS operations
- Practical systems designed for real-world use
- Alignment with regulatory and audit expectations
We don’t just store records.
We build systems that prove your operation is compliant.
Get Started
If your records are : Inconsistent ,Difficult to access ,Not audit-ready. We can fix it.
